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Fine Print

Fine Print: Things You Should Know

  • ATTENDANCE:  Students who are funded by state or federal programs are required to attend classes regularly and must attend 75% of the scheduled dates (unless otherwise specified in a specific program handbook) in order to receive a certificate of successful completion. All students will receive certificates of successful completion based on attendance. The instructor may assign make-up work if needed. Attendance policies vary with State Licensing Programs.
  • CANCELED POSTPONED, COMBINED CLASSES: All classes advertised in our publications are dependent upon sufficient enrollments.  While we make every effort to run all classes, when minimum enrollments are not reached, cancellation may occur. We will notify you at this time if your class is canceled and work with you to find another date or similar offering.  Your tuition can be applied to another class or refunded in full.
  • CERTIFICATES: Certificates of Successful Completion are awarded to students who attend 75% of their regularly scheduled class dates. Some restrictions may apply. Please ask for registration.
  • CLASS INFORMATION: Any information you need about your class is available by calling 1-888-593-6238, and/or 793-8696. Call if you need information on where to go, where to park, in which room your class will be held or who your instructor will be.
  • CLASS WITHDRAWAL: If it is necessary for you to withdraw from a class, please notify us in writing. Written notification must include student name, address, telephone number, and location of the course and start date of the course. Notifications of withdrawals can be sent to: 

BCCE at Madison-Oneida BOCES
P.O. Box 168 
4937 Spring Road
Verona, New York 13478-0168
 or 
BCCE at Oneida-Herkimer-Madison BOCES
P.O. Box 70
Middle Settlement Road
New Hartford, New York 13413

  • TRANSFER POLICY: If it is necessary for you to transfer to a different class or class date, a $10 processing fee will be applied. This policy applies to all tuition-based offerings, with the exception of 100+ hour programs and Security Guard courses.
  • ENROLLMENT: Students must be 18 years of age to enroll in and attend BOCES Adult Education classes, unless specifically stated. You are enrolled as soon as your registration and payment are received. We will contact you if there are any changes; otherwise, please plan on attending your class at the scheduled time, date and location listed in the course catalog*. A receipt will not be mailed unless requested.  *Note: Course confirmation notices are sent by email.
  • EMPLOYMENT: Although many of our programs and courses may open doors to employment opportunities, successful completion does not guarantee employment.
  • GRADING: Upon request, students may receive a pass/fail grade from the instructor at the end of the course. Students who require more than a pass/fail grade are responsible for making necessary arrangements with the instructor on the first day of class. If there are any other grading requirements as mandated by the NYS Education Department, those will be described in literature passed out at the first class meeting. Student progress reports for funding agencies are provided mid-way through the course and at the end of the course. 
  • GRIEVANCES: For grievances, follow this procedure:
  1. The student should discuss the matter directly with the person involved.
  2. If the student is unable to resolve the concern, the student should present the problem to the instructor.
  3. If the Instructor is unable to resolve the issue, it may be presented to the Program Coordinator, in writing, signed and dated by both the student and the Instructor.
  4. If the Program Coordinator is unable to resolve the issue/grievance, he/she will submit the written summaries to the Director of Adult and Continuing Education, who may request a meeting before the Coordinator and Director make a final determination regarding the concern.
  5. If the concern isn’t resolved at Step 4, the student may submit a request in writing to meet with Sr. Administration to discuss the grievance and seek a resolution at this level.
  6. If no final resolution is obtained at the institutional level, the student may submit a written and signed complaint to:

Council on Occupational Education (council.org),
7840 Roswell Road, Building 300, Suite 325, Atlanta, GA 30350.
Telephone number 770-396-3898 or 800-917-2081. The grievance must include the complainant’s mailing address. The Council will serve as an impartial party to try and help resolve the issue at hand.

  • PAYMENT: Once payment is received you are officially registered in the class of your choice. Payment includes MasterCard, VISA, check, cash, money order, or company purchase order. Have your check, money order, or company purchase order made payable to Madison-Oneida BOCES. Payment must be received prior to the first class. Ed2Go classes only accept major credit cards.
  • RECEIPTS: A receipt will not be mailed unless requested.
  • REFUNDS:

BOCES Consortium of Continuing Education Refund Policies

Full refund will be issued for classes canceled by BOCES

Community Education Classes (less than 100 hours)

Prior to 5 business days of course start date, a full refund minus a $10 processing fee will be issued.

Within 5 business days before course start date or before the second class date, a $10 processing fee will be retained and a Tuition Voucher will be given for the remaining balance.

No refunds will be given after the second class date.

*Tuition Vouchers may be used toward Continuing Education courses within 16 months from the date issued.

Career and Technical Education (100-500 hour courses)

Prior to 5 business days of course start date, a full refund minus a $10 processing fee will be issued.

Within 5 business days before course start date, 10% of the tuition is withheld. 

Course Start Date and After Course Begins                       Student’s Liability   

Course start date of Week 1                                                   30% of tuition withheld

Monday of Week 2                                                                  50% of tuition withheld

Monday of Week 3                                                                  75% of tuition withheld

Monday of Week 4                                                                  100% of tuition withheld

Nail Kits are non-refundable. 

Licensed Practical Nurse

Prior to 5 business days of course start date, a full refund minus a $10 processing fee will be issued.

Within 5 business days before course start date, $300 of the tuition is withheld.

The first 2 days are prorated (by the day)

Before the 315th program hour, 25% withheld

After the 315th program hour and before the beginning of the 2nd semester, 50% withheld

After the 2nd semester begins and before the 945th program hour, 75% withheld

After the 945th program hour, NO TUITION IS REFUNDED. 

Cosmetology

Prior to 5 business days of course start date, a full refund minus a $10 processing fee will be issued.

Within 5 business days before course start date, $300 of the tuition is withheld.

Before 250th program hour                                                   30% of tuition withheld

After the 250th and before the 500th program hour               50% of tuition withheld

After the 500th and before the 750th program hour               75% of tuition withheld

After 750th program hour, NO TUITION IS REFUNDED.        

Cosmetology Kits are non-refundable.

Heating Ventilating and Air Conditioning

Prior to 5 business days of course start date, a full refund minus a $10 processing fee will be issued.

Within 5 business days before course start date, $300 of the tuition is withheld.

Before 135th program hour                                                  30% of tuition withheld

After the 135th and before the 270th program hour              50% of tuition withheld

After the 270th and before the 400th program hour              75% of tuition withheld

After 400th program hour, NO TUITION IS REFUNDED.

Security Guard Courses

As a DCJS approved security guard training school BOCES does not assess any non-refundable registration fees, deposits, or cancellation fees.

Students will be entitled to a 100% refund at any time prior to the start of instruction.

If an 8 hour course is divided between two 4 hour days, student will be entitled to a 50% refund if the student cancels after the start of instruction, but before start of second 4 hour block.

16 hour OJT course: Student will be entitled to a 50% refund if the student cancels after the start of instruction, but before the start of the second 8 hour block of instruction.  If the instruction is divided between four 4 hour sessions, the refund schedule shall be 75%, 50%, and 25%.

Online Courses   

The refund policy for the online courses will be in compliance with Ed2Go and yougotclass provider policies.

 

  • SENIOR DISCOUNT: Seniors, age 62 and older are eligible to receive a 10% discount on most courses offered through the BOCES Consortium of Continuing Education. Some restrictions may apply. Please ask upon registration.
  • RESTRICTIONS: State and Federal and local laws and/or BOCES policies and procedures prohibit the following at any BOCES facility and affiliated sites:
    • Tobacco products, alcohol consumption, under the influence or use of illegal drugs, and the transportation or use of firearms.
  • UNAUTHORIZED DISTRIBUTION OF COPYRIGHTED MATERIAL: Under 34 CRF 668.14 (b) (30), any unauthorized distribution of copyrighted material, including peer-to-peer file sharing, may subject a student to civil and criminal charges. Any student that is caught distributing unauthorized copyrighted material will be dealt with on a case by case basis. For more information regarding copyright laws see the website of the U.S. Copyright Office at US Copyright Website Link.

BOCES CONSORTIUM OF CONTINUING EDUCATION Policy Board Members

Madison-Oneida BOCES:

  • Dr. John Costello Sr.
  • Richard Engelbrecht
  • Scott Budelmann

Oneida-Herkimer-Madison BOCES:

  • Dr. Patricia Kilburn
  • Gary Nelson
  • John J. Salerno

Annual Notice

The Madison-Oneida BOCES advises students, parents, employees and the general public that they offer employment and educational opportunities, including career and technical educational opportunities, without regard to sex, race, color, national origin or disability and provide equal access to the Boy Scouts and other designated youth groups. Grievance procedures are available to interested persons by contacting either of the compliance officer listed below. Inquiries regarding this non-discrimination policy may be directed to either of the persons listed below:

Matthew C. Williams, Ph.D.
Assistant Superintendent for Curriculum and Instruction
Madison Oneida BOCES/Title IX Compliance Officer
4937 Spring Road
Verona, New York 13478
(315) 361-5545
mwilliams@moboces.org 

Additional information, including receiving a copy of the secondary career and technical education courses/programs offered and admission criteria, is available on the website, click here to view website or by calling 315-361-5500.

  • VETERANS USING VA EDUCATION BENEFITS: For fine print information specific to VA Education Benefits, please contact Lorreen Lisacki at (315) 361-5806.